Adding a Person

When an individual interacts with an organization for the first time a new person record is created.  This record remains in the database of the organization and information is updated as and when there are changes in work relationships.

Do remember that person record is created only once for every individual and stored permanently in the database of the organization. 

Click on a candidate name and hover over the corresponding image to view details for each candidate.  View the answers for each candidate in the box below the map. 

PLEASE VIEW ON DESKTOP/LAPTOP

Sonia Jalla starts her employment with the enterprise in France next month.

She has previously been employed by another legal employer in the enterprise (in a different location). 

SONIA JALLA

Alex Morozov is starting a contingent worker placement with a legal employer in the enterprise. He has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise. He is not listed as an emergency contact, dependent or beneficiary of any other person on the database.

ALEX MOROZOV

Arturo has been a volunteer mentor for young workers for several months. (A non-worker)

Arturo recently applied for employment with the same legal employer and was successful.

Arturo will continue as a volunteer for this legal employer even after he has been hired.

ARTURO RUIZ

Mary Wood starts her employment with the enterprise tomorrow.

She has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise.

She is married to Joe Wood, a contingent worker elsewhere in the enterprise who identified her as an emergency contact.  

MARY WOOD

Here is a  handy map (below) to help you find your way through the hiring process for each candidate. 

START
YES

The person has previously been:

  • An employee of the enterprise

  • A contingent worker

  • Non-worker (volunteer)

NO

The person has been previously listed as:

  • An emergency contact

  • A beneficiary

  • A dependent 

OF ​any previous or existing employee/contingent worker/non-worker in the enterprise

YES

Go to existing person record

NO

A completely fresh face then!

Create a new person record. 

The person has an existing work relationship

NO
YES

Create new work relationship 

Update new work relationship or add to existing work relationship

 

Sonia already has a person record, so when you attempt to hire her, the application finds her record. When you confirm Sonia's existing record, you continue the process by creating a new employee work relationship with her new legal employer in France

SONIA JALLA

Alex doesn't have a person record, so you create a new person record. 

To create both his person record and his first work relationship, you add him as a contingent worker.

ALEX MOROZOV

When you attempt to hire Arturo, the application finds his person record.

When you confirm that the person record is Arturo's, you continue the hiring process by creating an employee work relationship with the legal employer.

Arturo will then have both nonworker and employee work relationships with the same legal employer.

ARTURO RUIZ

As she is listed as an emergency contact, there is enough information in Mary's record to identify her, the application finds her existing person record.

You continue the hiring process by creating an employee work relationship with her new legal employer. 

Alternatively, the process may create both a new person record and a work relationship for Mary.

MARY WOOD